Manager, Office Administration

Administrative Services | Kanata, ON | Permanent | Full Time

The Office Manager will oversee the smooth and efficient operations of a number of HEXO office locations.

Job Description

  • Manage a geographically dispersed team of receptionist/office administrators.
  • Organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety.
  • Develop and implement office policies as necessary.
  • Ensure office efficiency is maintained by planning and executing on office maintenance, office equipment and supplies procurement, layouts and office systems.
  • Coordinate with IT, Facilities and Security departments.
  • Manage relationships with office vendors, service providers, and landlords.
  • Manage contract and price negotiations with office vendors, service providers, and landlords.
  • Provide general support to visitors.
  • Manage Security requirements.
  • Implement and maintain emergency policies and procedures.
  • Travel to HEXO office locations as required.

Qualifications

  • Post-secondary education obtained at a community college/CEGEP or one or more professional designations
  • Strong attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organization and planning skills
  • Proficiency with Microsoft Office
  • Experience negotiating contracts
  • 5+ years of office management experience
  • 3-5 years of management experience

Expectations

  • Communication & Client Responsiveness: Advises and guides clients based on their professional qualifications, expert knowledge and/or experience when faced with unusual requests, questions and/or issues. Develops best practice client solutions based on knowledge of client operations.
  • Work Direction: Manages an operational, commercial or administrative function of HEXO. The position may reorganize the functional area and has responsibility for hiring, promotions and terminations.
  • Problem Solving, Innovation and Autonomy: Problems are complex and multifaceted but usually the impact is limited to within the position’s own functional area or project. Guidance is readily available.
  • Sensory Demands: The work involves considerable periods or moderate sensory effort. (concentration can be broken without a negative impact on delivery of action.)
  • Physical Demands: The work involves occasional periods (less than 1/2 day) of moderate (10-20 lbs) physical effort
  • Working Conditions: Moderate exposure to adverse conditions (26-50% of the time)

How to Apply

Candidates must be able and willing to work from our Gatineau location and must not have a legal impediment to employment.

If you’re interested in joining the Hexo Corp team and taking on a new, exciting challenge within our Recruitment Team, please send us your resume via e-mail at resume@hexo.com.

We thank all candidates for their interest. However, only selected candidates will be contacted.

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